Document Automation Full Test Bank Chapter 7

Exploring MS Office 365, Word 2019 Comprehensive (Poatsy)

Chapter 7 Document Automation

1) How are form fields identified?

A) Text boxes with a blue border and blue shading

B) Text boxes with a thick border

C) Thin border blocks

D) Shaded blocks

Diff: 2

Objective: W7.01 Create an Electronic Form

2) What type of document is designed to collect data?

A) Report

B) Form

C) Master document

D) Template

Diff: 1

Objective: W7.01 Create an Electronic Form

3) A document which has been created from a template is most often saved with what extension, which allows the template to be used over again?

A) .doxc

B) .dotm

C) .docx

D) .dotx

Diff: 2

Objective: W7.01 Create an Electronic Form

4) What does the creator of the form not directly control?

A) Values entered into the fields

B) Standard layout of the form

C) Structure of the form

D) Formatting of the form

Diff: 1

Objective: W7.01 Create an Electronic Form

5) How are forms often saved so they can be used repeatedly for data entry?

A) Styles

B) Master Documents

C) Reports

D) Templates

Diff: 1

Objective: W7.01 Create an Electronic Form

6) To ensure that styles cannot be modified, you set formatting ________ on documents.

A) options

B) restrictions

C) variables

D) settings

Diff: 2

Objective: W7.05 Apply Document Restrictions

7) Which content control would be used to indicate a preference or condition?

A) Option button

B) Check box

C) Drop-Down list

D) Data Picker

Diff: 2

Objective: W7.01 Create an Electronic Form

8) What type of content control would you use for simple numeric calculations?

A) Formula

B) Smart

C) Number

D) Text

Diff: 2

Objective: W7.01 Create an Electronic Form

9) What content control enables you to choose from one of several existing entries?

A) Drop-Down list

B) Check Box

C) Option button

D) Date Picker

Diff: 1

Objective: W7.01 Create an Electronic Form

10) The Legacy Tools are found on what tab?

A) Insert

B) Design

C) Format

D) Developer

Diff: 3

Objective: W7.01 Create an Electronic Form

11) What type of controls display prompts such as drop-down lists, date pickers, text boxes, and check boxes?

A) Text

B) Data

C) Field

D) Content

Diff: 2

Objective: W7.01 Create an Electronic Form

12) What is not available if you create a form using Legacy tools?

A) Spell check

B) Check boxes

C) Option buttons

D) Text boxes

Diff: 3

Objective: W7.01 Create an Electronic Form

13) If you create a form using content controls, then save it in Word 97-2003, format, what will happen to the content controls?

A) They will operate as intended.

B) They will be converted to the appropriate Legacy control.

C) They will look different, but they will still allow data entry.

D) They will be converted to static text.

Diff: 3

Objective: W7.01 Create an Electronic Form

14) If you are going to use a Date Piker content control you must use what type of form?

A) Read-Only

B) Electronic

C) Form saved in the 2019 file format

D) Form saved in the 1997-2003 file format

Diff: 3

Objective: W7.01 Create an Electronic Form

15) What type of text control allows formatting?

A) Formatted

B) Rich

C) Plain

D) Full

Diff: 1

Objective: W7.01 Create an Electronic Form

16) Which content control would be the best to use if you wanted to collect either a yes or no answer?

A) Check Box

B) Drop-Down list

C) Option button

D) Rich Text

Diff: 2

Objective: W7.01 Create an Electronic Form

17) Which of the following actions is not normally password protected on a form?

A) Data entry in a field

B) Deleting a field

C) Change a field label

D) Adding fields

Diff: 1

Objective: W7.02 Enable Form Protection

18) Which of the following is not a normal part of the process of creating a form?

A) Designing form content

B) Creating the labels and controls which will be used

C) Creating a Form theme

D) Saving the document as a template

Diff: 2

Objective: W7.02 Enable Form Protection

19) What keyboard shortcut allows you to select all the controls on a form at the same time?

A) Ctrl+Alt+A

B) Ctrl+Shift+A

C) Ctrl+A

D) Alt+A

Diff: 2

Objective: W7.02 Enable Form Protection

20) Which of the following is not a good application for using a macro?

A) Inserting the same footer in one document after another

B) Adding unique content to a document

C) Performing routine editing and formatting

D) Adding the company logo to each document

Diff: 2

Objective: W7.03 Create a Macro

21) What is the process called when you are creating a macro?

A) Tape a macro

B) Play macro

C) Create macro

D) Record macro

Diff: 1

Objective: W7.03 Create a Macro

22) Which of the following statements about naming a macro is false?

A) It should not begin with a space.

B) It should contain no spaces.

C) It should contain at least one special character.

D) It should be descriptive.

Diff: 3

Objective: W7.03 Create a Macro

23) What does the pointer look like when you are recording a macro?

A) Tape recorder

B) Capital M with a small white arrow

C) Capital R with a small white arrow

D) Image of a Compact Disk

Diff: 3

Objective: W7.03 Create a Macro

24) In what programming language are macro instructions written?

A) FTP

B) HTML

C) VBA

D) SQL

Diff: 3

Objective: W7.03 Create a Macro

25) Which of the following is not a method of applying textual formatting to text while recording a macro?

A) Use keyboard shortcuts, such as Ctrl+Shift+right arrow to select text, then apply the desired formatting.

B) Use the keyboard to select the text, then apply the desired formatting.

C) Turn on the formatting; type your text; turn off the formatting.

D) Select the text using your mouse, then apply the desired formatting.

Diff: 2

Objective: W7.03 Create a Macro

26) If you have saved macros in your document, you want to save the document with what extension to ensure that they will work when the document is reopened?

A) .docx

B) .domx

C) .dotm

D) .docm

Diff: 2

Objective: W7.03 Create a Macro

27) If you assign a macro to a button, where does that button display?

A) In the Macro Buttons group

B) In the document

C) On the Developer tab

D) On the Quick Access Toolbar

Diff: 3

Objective: W7.03 Create a Macro

28) Which of the following is not a normal step in preparing to create a macro?

A) Practice recording the macro.

B) Identify the task you want to record.

C) Decide on a meaningful name for the macro.

D) Determine what template the macro will be stored in.

Diff: 2

Objective: W7.03 Create a Macro

29) Which of the following is not an issue the Word macro security evaluates with regard to digital signatures?

A) They must be dated.

B) They must be valid.

C) They must be unexpired.

D) They must be signed by a trusted publisher.

Diff: 3

Objective: W7.04 Understand Macro Security

30) When you open a document that was downloaded from the Internet or as an email attachment, it is downloaded in what view?

A) Restricted

B) Protected

C) Untrusted

D) Macro Disabled

Diff: 3

Objective: W7.04 Understand Macro Security

31) What does IRM stand for?

A) Information Restricted Management

B) Information Restricted Managers

C) Information Rights Management

D) Information Rights Managers

Diff: 3

Objective: W7.05 Apply Document Restrictions

32) Which of the following is not true about a document which has been marked as final?

A) A special icon shows up on the status bar indicating the document is final.

B) Only the editing commands on the ribbon are grayed out.

C) All commands on the ribbon are grayed out.

D) The read-only status must be removed before you can edit the document.

Diff: 2

Objective: W7.05 Apply Document Restrictions

33) Which of the following statements about a password-protected document is false?

A) A default password can be set which can be used to open any document.

B) A password can be set to allow a read-only copy to be opened.

C) A password can be set to not allow the document to be opened at all.

D) A password can be set to allow the document to open, but not be edited.

Diff: 2

Objective: W7.06 Work with Passwords

34) Which of the following statements about opening a document in read-only view is false?

A) The document can be modified.

B) The document can be saved to a different location.

C) The modified document cannot be saved in the same location.

D) The modified document can only be opened in read-only view from the new location.

Diff: 3

Objective: W7.06 Work with Passwords

35) Which of the following is not a part of a digital certificate?

A) Private key

B) Personal information

C) Public key

D) Digital signature

Diff: 2

Objective: W7.07 Use a Digital Signature to Authenticate a Document

36) Which of the following is not confirmed by using a digital signature?

A) That the document has a valid password

B) That the document was created by you

C) That the document is valid

D) That the document has not been changed

Diff: 2

Objective: W7.07 Use a Digital Signature to Authenticate a Document

37) What is the Microsoft tool which enables you to create your own digital certificates?

A) DIGITALSIG.EXE

B) DIGITALCERT.EXE

C) CERT.EXE

D) SELFCERT.EXE

Diff: 3

Objective: W7.07 Use a Digital Signature to Authenticate a Document

38) Which of the following is not one of the ways to sign on a signature line?

A) Type a signature.

B) Run the pre-defined Signature macro.

C) Select a digital image of a signature.

D) Write a signature.

Diff: 3

Objective: W7.07 Use a Digital Signature to Authenticate a Document

39) When in a form, pressing the Tab key allows you to edit the contents of the field.

Diff: 2

Objective: W7.01 Create an Electronic Form

40) A Number content control is often used when a form requires numerical information or calculations.

Diff: 2

Objective: W7.01 Create an Electronic Form

41) When a user tabs from field to field through a form, the user moves in the order in which the fields were created.

Diff: 2

Objective: W7.01 Create an Electronic Form

42) If you are going to use Legacy tools, you need to save your file in the 2010-2019 format.

Diff: 2

Objective: W7.01 Create an Electronic Form

43) Deactivating Design Mode is a good way to enable data entry so you can test a form.

Diff: 1

Objective: W7.01 Create an Electronic Form

44) A content control provides a location for user interaction, just as a paper form would include blanks to be filled in.

Diff: 1

Objective: W7.01 Create an Electronic Form

45) Modifying the tab order in a form is easy to do.

Diff: 2

Objective: W7.01 Create an Electronic Form

46) A drop-down list is typically designed to display automatically when you enter the field.

Diff: 2

Objective: W7.01 Create an Electronic Form

47) You can limit the size of a text box.

Diff: 2

Objective: W7.01 Create an Electronic Form

48) Just like with Legacy Forms, content controls require form protection.

Diff: 3

Objective: W7.01 Create an Electronic Form

49) Although you can insert content controls in an unformatted document, you should consider placing them in a multi-column section wherever possible.

Diff: 3

Objective: W7.01 Create an Electronic Form

50) A Plain Text control allows limited formatting.

Diff: 1

Objective: W7.01 Create an Electronic Form

51) Care must be taken when printing forms with combo boxes because all the menu options will be printed in a vertical column below the combo box.

Diff: 3

Objective: W7.02 Enable Form Protection

52) There is never a time when you want to password protect a field from allowing a user to enter data into the field.

Diff: 3

Objective: W7.02 Enable Form Protection

53) Typically, you want to allow data entry in a field, while ensuring that the field itself cannot be changed or deleted.

Diff: 1

Objective: W7.02 Enable Form Protection

54) If you want a macro to be available to all Word documents, you want to make sure it is saved in the Normal template.

Diff: 2

Objective: W7.03 Create a Macro

55) Macros do not record text selections made with a mouse.

Diff: 3

Objective: W7.03 Create a Macro

56) Macros are saved in template files.

Diff: 2

Objective: W7.03 Create a Macro

57) Word's default macro security setting is to disable all macros.

Diff: 2

Objective: W7.04 Understand Macro Security

58) When you use the Styles Restrictions feature, you can pick and choose styles that should be made unavailable.

Diff: 3

Objective: W7.05 Apply Document Restrictions

59) You can apply two passwords to the same document.

Diff: 2

Objective: W7.06 Work with Passwords

60) A document opened as read-only can actually be modified.

Diff: 3

Objective: W7.06 Work with Passwords

61) DIGITALCERT.EXE is the Microsoft tool which enables you to create your own digital certificates.

Diff: 3

Objective: W7.07 Use a Digital Signature to Authenticate a Document

62) Verisign is a Microsoft partner from which you can obtain a digital certificate.

Diff: 3

Objective: W7.07 Use a Digital Signature to Authenticate a Document

63) A(n) ________ is a document designed to collect data.

Diff: 1

Objective: W7.01 Create an Electronic Form

64) Areas that are available for data entry are shown as shaded blocks, often referred to as ________.

Diff: 2

Objective: W7.01 Create an Electronic Form

65) Forms are often saved as ________ so they can be used repeatedly for data entry.

Diff: 2

Objective: W7.01 Create an Electronic Form

66) ________ controls are designed specifically for online forms, although they can be used in other documents.

Diff: 2

Objective: W7.01 Create an Electronic Form

67) As opposed to Legacy controls which were used on forms in early versions of Word, ________ controls have been used in Word versions from Word 2007 to the present.

Diff: 2

Objective: W7.01 Create an Electronic Form

68) A(n) ________ Text content control enables you to format data that is entered.

Diff: 1

Objective: W7.01 Create an Electronic Form

69) A(n) ________ Box content control is used to represent a preference or condition.

Diff: 1

Objective: W7.01 Create an Electronic Form

70) A(n) ________ Text control prohibits formatting.

Diff: 1

Objective: W7.01 Create an Electronic Form

71) ________ Mode enables you to select control fields, positioning them in a document so you can make any necessary modifications to their layout or options.

Diff: 1

Objective: W7.01 Create an Electronic Form

72) A(n) ________ List content control enables you to choose from one of several existing entries.

Diff: 1

Objective: W7.01 Create an Electronic Form

73) A date picker is only relevant with an online ________.

Diff: 3

Objective: W7.01 Create an Electronic Form

74) Content ________ display prompts such as drop-down lists, date pickers, text boxes, and check boxes.

Diff: 2

Objective: W7.01 Create an Electronic Form

75) A(n) ________ is a set of instructions, or a program, that executes a series of keystrokes.

Diff: 1

Objective: W7.03 Create a Macro

76) Macro instructions are written in ________ Basic for Applications, a programming language that is built into Microsoft Office.

Diff: 2

Objective: W7.03 Create a Macro

77) The pointer looks like a(n) ________ recorder when you are recording a macro.

Diff: 3

Objective: W7.03 Create a Macro

78) If you assign a macro to a button, that button displays on the ________ Access toolbar.

Diff: 3

Objective: W7.03 Create a Macro

79) Macro security settings are found in the ________ Center.

Diff: 2

Objective: W7.04 Understand Macro Security

80) When you open a document that was downloaded from the Internet or as an email attachment, regardless of whether it contains macros, it is downloaded in ________ View.

Diff: 3

Objective: W7.04 Understand Macro Security

81) If you want to designate a file as read-only, you would use the ________ as Final feature.

Diff: 2

Objective: W7.05 Apply Document Restrictions

82) IRM stands for Information Rights ________.

Diff: 3

Objective: W7.05 Apply Document Restrictions

83) A(n) ________ certificate is a security feature that verifies the identity of the sender and maintains the integrity of an electronic document through encryption and security safeguards.

Diff: 2

Objective: W7.07 Use a Digital Signature to Authenticate a Document

84) A(n) ________ line enables individuals and companies to distribute and collect signatures, and then process forms or documents electronically without the need to print and fax or mail.

Diff: 1

Objective: W7.07 Use a Digital Signature to Authenticate a Document

85) The Microsoft tool ________ enables you to create your own digital certificate.

Diff: 3

Objective: W7.07 Use a Digital Signature to Authenticate a Document

86) A digital ________ is an electronic stamp that guarantees the authenticity of a file.

Diff: 2

Objective: W7.07 Use a Digital Signature to Authenticate a Document

87) Match the following terms with their descriptions:

I. IRM

II. VBA

III. Digital certificate

IV. Digital signature

V. User exception

A. Programming language for macros

B. Comprises an electronic stamp that displays information about a person or organization

C. Verifies the identity of the sender and maintains the integrity of an electronic document through encryption and security safeguards

D. Identifies those who can access documents containing sensitive or confidential information

E. Comprises an individual or group that is allowed to edit all or specific parts of a restricted document

Diff: 1

Objective: Multiple Objectives

88) Match the following terms with their descriptions:

I. ActiveX control

II. Check Box content control

III. Date Picker content control

IV. Drop-Down List content control

V. Legacy Tools

A. Enables the user to choose from one of several existing entries, shown in a list format

B. Contains controls designed specifically for online forms

C. Consists of a box that can be checked or unchecked

D. Displays a calendar that a user can click rather than typing in a date

E. Provides a set of controls that is accessible by both the current and earlier Word versions

Diff: 1

Objective: Multiple Objectives

89) Match the following terms with their descriptions:

I. Plain Text content control

II. Rich Text content control

III. Legacy tools

IV. Content control

V. Design Mode

A. Enables the insertion of images and tables, as well as such features as highlights, foreground, and background color

B. Provides a location for entry of various types of variable data

C. Enables you to view and select control fields to allow for modifications to the control field layout or options

D. Provides a set of controls that is accessible by both the current and earlier Word versions

E. Enables the entry of text or numbers, but does not allow formatting

Diff: 1

Objective: Multiple Objectives

90) Match the following terms with their descriptions:

I. Macro

II. Editing restriction

III. Signature line

IV. User exception

V. Information Rights Management

A. Records a set of instructions that executes a specific task

B. Comprises an individual or group that is allowed to edit all or specific parts of a restricted document

C. Ensures that others do not modify formatting or styles in a document

D. Identifies those who can access documents containing sensitive or confidential information

E. Enables individuals and companies to distribute and collect signatures, and then process forms or documents electronically

Diff: 1

Objective: Multiple Objectives

91) Match the following Trust Center settings with how they address the use of macros:

I. Disable all macros without notification

II. Disable all macros with notification

III. Disable all macros except digitally signed macros

IV. Enable all macros

V. Trust access to the VBA project object model

A. Enables macros to run if they are digitally signed by a trusted publisher

B. This is the default setting.

C. All macros and security alerts are disabled.

D. This setting is for use by developers only.

E. This option is not recommended.

Diff: 1

Objective: Multiple Objectives

92) Match the following content controls with how they would be used:

I. Rich Text

II. Plain Text

III. Drop-Down list

IV. Picture

V. Check Box

A. Select from a defined list of choices

B. Enter text and modify formatting

C. Insert a SmartArt object

D. Enter numbers with no formatting

E. Select or deselect an item

Diff: 1

Objective: W7.01 Create an Electronic Form

93) Match the following content controls with how they would be used:

I. Combo Box

II. Date Picker

III. Legacy Tools

IV. Building Block Gallery

V. Repeating Section

A. Used to create controls inside of other controls

B. Used to insert standardized text

C. Requires a user to click an arrow

D. Select an ActiveX control

E. Select a date from a calendar

Diff: 1

Objective: W7.01 Create an Electronic Form

94) Match the following content controls with how they would be used:

I. Picture

II. Drop-Down List

III. Combo Box

IV. Plain Text

V. Rich Text

A. Enter numbers with formatting

B. Enter text with formatting

C. Allows a user to pick from a list or add an original value

D. Select from a menu of choices

E. Insert a table

Diff: 1

Objective: W7.01 Create an Electronic Form

95) Match the following content controls with how they would be used:

I. Rich Text

II. Legacy Tools

III. Check Box

IV. Date Picker

V. Picture

A. Allows earlier users of Word to use the form

B. Select or deselect an item

C. Inserting a shape

D. Pick from a calendar

E. Enter numbers formatted as currency

Diff: 1

Objective: W7.01 Create an Electronic Form