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Test Bank Chapter 17 Writing Proposals And Progress Reports

Chapter 17

Writing Proposals and Progress Reports

 


True / False Questions
 

1.

Progress reports contain the work that needs to be done along with who will be doing it. 
 
True    False

 

2.

A proposal has one primary goal, which is getting a project accepted, and does not involve getting yourself or your organization accepted to do that project. 
 
True    False

 

3.

Proposals must stress benefits for all affected audiences in order to achieve their goals. 
 
True    False

 

4.

A proposal that goes outside an organization is usually considered to be a legally binding document. 
 
True    False

 

5.

It is important to understand that all members of an audience are experts in the subject matter and you should prepare your proposals accordingly. 
 
True    False

 

6.

"RFP" stands for Research Funding Programs that are often requested by non-governmental agencies. 
 
True    False

 

7.

While responding to a request for proposal, it is important to use the same headings, terminology, and structure as used in the requesting document. 
 
True    False

 

8.

You should begin a proposal with a brief, but strong, summary of the major benefits of having you do the work. 
 
True    False

 

9.

The methods section of a proposal for a class research project should clearly indicate how you will get information needed to answer the questions posed in the other sections of the proposal. 
 
True    False

 

10.

A good work schedule for a proposal of a class research project should provide idealistic estimates for each activity and not include time for unexpected, unnecessary snags. 
 
True    False

 

11.

The "call to action" section in a proposal for a class research project should ask an instructor for suggestions on improving the research plan. 
 
True    False

 

12.

When preparing a budget for a proposal, it is important to ask for few requirements to help the funder think that you understand the scope of the project. 
 
True    False

 

13.

While writing the budget section of a proposal, it is important to clearly justify costs which might seem to benefit yourself instead of the sponsor. 
 
True    False

 

14.

While writing a sales proposal, it is important to know a buyer's priorities. 
 
True    False

 

15.

Sales proposals, particularly for complicated systems costing millions of dollars, are often short and crisp. 
 
True    False

 

16.

Sales proposals which are long should be presented with a one-page cover letter that presents the proposal concisely. 
 
True    False

 

17.

Good writers of progress reports spend less space explaining the value of their work for the organization and more space writing about the details of what they have done so far. 
 
True    False

 

18.

While writing progress reports, it is essential to present every detail as equally important instead of emphasizing specific ones. 
 
True    False

 

19.

A good progress report presents good news by speculating on the reader's feelings about the news. 
 
True    False

 

20.

In chronological progress reports, you should summarize your progress in terms of goals and the original schedule, using measurable statements. 
 
True    False

 

 


Multiple Choice Questions
 

21.

For which of the following reasons are proposals generally created? 
 

A. 

When projects are shorter than routine work

B. 

When projects involve costs lower than routine work

C. 

When project activities are similar to routine work

D. 

When projects activities require less time and effort

E. 

When projects create larger changes than routine work

 

22.

Salma is writing a proposal to the Wildlife Foundation for a project titled, "Protecting the endangered snow leopard." The project aims at providing a safe habitat for the animal. Which of the following is most likely to be a primary goal of her proposal? 
 

A. 

To analyze if the snow leopard can still be protected

B. 

To review the feasibility of the project and the possible outcome

C. 

To analyze the costs and resources required for the project

D. 

To monitor the current statistic figures of the species

E. 

To get the project accepted by the Wildlife Foundation

 

23.

If a company is unsure about whether it needs to change or not, a proposal serves the purpose of: 
 

A. 

creating a record of the implementation process.

B. 

developing a plan for achieving the desired change.

C. 

implementing a suitable plan which meets its needs.

D. 

increasing measurable outcomes of possible changes.

E. 

assessing whether change is a good idea.

 

24.

A manager finds that a lot of his employees are demotivated and is convinced that the work culture of the company is the reason behind it. Since he is not sure how to bring about such a change, he seeks a proposal from the Human Resource department. Which of the following will such a proposal provide? 
 

A. 

A list of measurable outcomes

B. 

A plan for achieving the desired change

C. 

A record of the evaluation process

D. 

An assessment whether change is a good idea

E. 

A record of the implementation process

 

25.

Which of the following purposes does a proposal serve when a company knows it needs to change, but is unsure of what they should do? 
 

A. 

Providing a record of the implementation and evaluation process

B. 

Assessing whether change is a good idea and analyzing why

C. 

Developing a plan to decide what course of action should be taken

D. 

Providing insight on whether change is desirable or not

E. 

Implementing a suitable plan and increasing measurable outcomes

 

26.

If a company needs to change and knows what needs to be done, but it needs help doing it, a proposal helps in: 
 

A. 

accessing whether change is a good idea or not.

B. 

providing a plan for achieving desired changes.

C. 

providing insight on positive and negative impacts.

D. 

implementing the plan to bring about the change.

E. 

suggesting alternate outcomes if it decides not to change.

 

27.

Which of the following best represents noncompetitive proposals? 
 

A. 

They often lose out on resources against competitors.

B. 

They consist primarily of applications for research funding.

C. 

They often aren't fighting with other proposals to win the bid.

D. 

They are always awarded to the lowest bidder.

E. 

They rarely get accepted to be implemented.

 

28.

A student applies to a government organization seeking funds for his research project. Which of the following types of proposal is he more likely to seek? 
 

A. 

An evaluation proposal

B. 

A supplemental proposal

C. 

A noncompetitive proposal

D. 

An unsolicited proposal

E. 

A competitive proposal

 

29.

Which of the following is true of competitive proposals? 
 

A. 

They have no real competition from other proposals.

B. 

They do not include applications for research funding.

C. 

They involve fighting against other proposals for limited resources.

D. 

They are always awarded to the less qualified agent.

E. 

They rarely get accepted to be implemented.

 

30.

Which of the following guidelines needs to be followed while preparing a proposal? 
 

A. 

Define a problem as you see it, not as the audience sees it.

B. 

Avoid predicting the consequences of a problem if it is left unsolved.

C. 

Provide a vague schedule that shows overall work instead of work completed in each phase.

D. 

Show that money, time, health, or social concerns do not support solving the problem.

E. 

Specify the topics which will be investigated and explain how data will be gathered.

 

31.

Which of the following questions should a proposal answer? 
 

A. 

What are your future organizational plans?

B. 

What is your profit margin?

C. 

What problem are you going to solve?

D. 

Why are rates offered by other companies higher?

E. 

What benefits are your competitors offering?

 

32.

Which of the following best defines a good proposal? 
 

A. 

They are created exclusively for experts.

B. 

They avoid supporting generalizations and inferences with data.

C. 

They anticipate and answer questions by readers.

D. 

They are complex in form and nature.

E. 

They limit benefits to those for the most influential reader.

 

33.

Kylie is writing the concluding section of a proposal on "Renewable Energy used in villages of Vietnam". Which of the following sentences would be most appropriate for her proposal? 
 

A. 

"We will try to install a high number of solar power panels in the Dak Lang province."

B. 

"We hope to install many solar power panels in several villages of Dak Lang province."

C. 

"We are thinking of installing 50 solar power panels in the Dak Lang province."

D. 

"We plan to install 50 solar power panels in the Dak Lang province of Vietnam."

E. 

"We are visualizing the installation of 50 solar power panels in many villages of Vietnam."

 

34.

Ethan works for Small Steps, a children's rights organization, and is writing a proposal as part of a literacy campaign he is working on. The proposal is written with the aim of seeking funds from a large corporation for the purchase of computers for underprivileged school children in Taiwan. Which of the following sentences should Ethan be using in his proposal? 
 

A. 

"The campaign has massive potential to tackle illiteracy in the Chung-li city of Taiwan."

B. 

"The campaign will transform the current education system in Chung-li city."

C. 

"The campaign will help educate children in 20 districts in Chung-li city."

D. 

"We feel that the campaign will educate children in 20 districts in Chung-li city."

E. 

"I believe the campaign has huge capacity to transform the education system of Taiwan."

 

35.

Which of the following should you undertake in order to write a good proposal? 
 

A. 

Use a language that your audience expects to see and understand.

B. 

Use bragging wording to gain the respect of your audience.

C. 

Use "believing" wording to make your arguments more convincing.

D. 

Choose an unexpected format to capture your audience's attention.

E. 

Avoid the use of facts and figures which makes your proposal boring.

 

36.

Which of the following should be undertaken if you are not following an RFP? 
 

A. 

End the proposal with a statement of why you are doing the job.

B. 

End the proposal with the implications of a proposed action.

C. 

End the proposal by explaining why a certain action is important.

D. 

Begin the proposal with a statement of what you are proposing to do.

E. 

Begin the proposal with the major benefits of having you do the job.

 

37.

Which of the following should you do while writing proposals? 
 

A. 

Ensure that unimportant information is provided in the beginning.

B. 

Pay close attention to the ending of the proposal, as it is very important.

C. 

Use a different structure from the RFP to help the proposal stand out better.

D. 

Use headings different from those in the RFP when replying to it.

E. 

Avoid using the same terminology as used in the RFP.

 

38.

Proposals should generally end with: 
 

A. 

a brief, but strong, summary of major benefits.

B. 

an elaborate summary with technical terminology.

C. 

a brief informal personal note.

D. 

an unstructured thank you note.

E. 

a vague statement hoping for acceptance.

 

39.

The problem/opportunity section of a proposal for a student report should address which of the following questions? 
 

A. 

Why does a certain issue need to be solved?

B. 

How do you know that an opportunity can be explored?

C. 

What watchdog audiences may read the report?

D. 

Can a solution be found in the available time?

E. 

Who will be affected by a recommendation?

 

40.

Which of the following sections of a proposal for a student report welcomes any suggestions from an instructor for improving the research plan? 
 

A. 

Work schedule

B. 

Methods/procedure

C. 

Feasibility

D. 

Qualifications/facilities

E. 

Call to action

 

41.

Which of the following questions does the feasibility section of a proposal discuss? 
 

A. 

Is there a background to the problem discussed?

B. 

Who in the organization will serve as a gatekeeper?

C. 

Why does a problem need to be solved or explored?

D. 

Can a solution be found in the allotted time?

E. 

What problem or opportunity exists in a situation?

 

42.

Gomez is writing a proposal that asks for funds to provide "spinning-wheels" to the underprivileged women of Myanmar. He is writing the proposal as part of the "Empowering Women Campaign" of his organization. Which of the following questions should be addressed in the audience section of the proposal? 
 

A. 

Why does the opportunity of providing spinning wheels need to be explored?

B. 

Is there a history on the usage of spinning wheels in Myanmar?

C. 

Can 100 spinning wheels be provided to Myanmar's villages by the end of the financial year?

D. 

Who in the organization will serve as a gatekeeper?

E. 

Is the necessary information provided to the audience?

 

43.

Jayla is planning to write a proposal titled, "The harmful impact of chemical fertilizers." In this proposal, she intends to talk about how chemical fertilizers cause the contamination of groundwater and also about the seriousness of this issue. In which of the following sections in the proposal would this information be included? 
 

A. 

Audience

B. 

Procedure

C. 

Facilities

D. 

Resources

E. 

Problem

 

44.

Noam is writing a proposal on "Relief Efforts for Flood Victims in Laos." In the proposal, he states that he will gather information by interviewing flood victims and government officials. He also mentions that he will contact news reporters who have covered this catastrophe. In which of the following sections will this information be covered? 
 

A. 

Topics to investigate

B. 

Methods/procedure

C. 

Audience

D. 

Qualifications/resources

E. 

Problem/opportunity

 

45.

Joshua, who works for a telecom company, recently prepared a proposal for a road show in Manhattan. In the proposal, he listed out activities, such as producing banners and props, getting permission from government officials to host the show on Houston Street, organizing volunteers to interact with crowds, and setting timelines for each activity to be completed. In which of the following sections will this information most likely be included? 
 

A. 

Work schedule

B. 

Call to action

C. 

Methods

D. 

Feasibility

E. 

Qualifications

 

46.

Which of the following is a feature of a good work schedule for a proposal? 
 

A. 

It provides idealistic time-frames for challenging activities.

B. 

It avoids time for unexpected snags and delays.

C. 

It shows that you may be unable to complete work within the deadline.

D. 

It provides realistic estimates for each activity.

E. 

It avoids using a chart to maintain schedule details.

 

47.

Cody is writing a proposal to solve a problem and also to show the consequences of not solving it. Which of the following parts of the business proposal is he writing? 
 

A. 

Cost and benefits

B. 

Project plan

C. 

Introduction

D. 

Current situation

E. 

Qualifications

 

48.

Ambrosio wants to obtain financing to fund his research project and is writing a proposal for it. He is currently writing a section that includes information about his relevant knowledge and skills to complete the project. Which of the following sections is he writing? 
 

A. 

Qualifications

B. 

Introduction

C. 

Project plan

D. 

Cost and benefits

E. 

Current situation

 

49.

Yosef is writing the budget section of a proposal on funding for a concert, "Music for a Cause." After careful calculation, he concludes that a total of $12,000,000 will be required for the event. Which of the following is an appropriate guideline that will help him win the bid? 
 

A. 

State an amount much lower than $12,000,000 which will increase his chances of winning.

B. 

Exclude less obvious costs such as overhead which can be negotiated.

C. 

Avoid including costs that will be paid from other sources since they are irrelevant.

D. 

Ask for $12,000,000 since it is required for the event to be successful.

E. 

Find out what others are bidding and quote a budget accordingly.

 

50.

Derek is preparing a budget for his research project, and the institute he is submitting the proposal to receives many funding proposals. Which of the following budgeting guidelines should Derek follow? 
 

A. 

Always ask for as little as possible, since the lower the budget the more chances it will be approved.

B. 

Pay particular attention to costs that may appear to benefit him more than the sponsor.

C. 

Costs pertaining to travel and equipment should be ignored.

D. 

Avoid including indirect costs for administration and infrastructure.

E. 

Do not include costs that will be paid from other sources.

 

51.

Jada is preparing a budget for a business proposal. Which of the following guidelines will help Jada obtain the required budget? 
 

A. 

Asking for a minimum sum to sound realistic

B. 

Making the basis for her estimate specific

C. 

Excluding costs pertaining to use of office space

D. 

Quoting a lower figure than the going rate for skills required

E. 

Excluding less obvious costs such as overhead costs

 

52.

Which of the following guidelines need to be followed while writing sales proposals? 
 

A. 

Understanding the buyer's requirements and priorities

B. 

Using technical terminology and jargon which indicate expertise

C. 

Assuming that the buyer will understand benefits of products

D. 

Indicating benefits only for specific, important products or services

E. 

Using "me-attitude" to present benefits which indicates confidence

 

53.

Abigail, who is working on the "Clean Energy" campaign, needs to write a business plan to install solar power panels in 30 villages of Jakarta. The section of the report that the funding agency will read to make initial decisions about her proposal is the: 
 

A. 

background/history.

B. 

executive summary.

C. 

conclusion.

D. 

appendix.

E. 

body.

 

54.

Which of the following guidelines should be followed while writing business plans? 
 

A. 

Aligning the business plan idea to meet the writer's crucial needs

B. 

Using me-attitude to demonstrate confidence in one's project

C. 

Having a vague, lengthy beginning listing out all details

D. 

Highlighting the needs the project will meet for the funding organization

E. 

Skipping the executive summary which investors find unnecessary

 

55.

Which of the following should you do while preparing progress reports? 
 

A. 

Use me-attitude to demonstrate a confident attitude

B. 

Present every detail as equally important

C. 

Exceed the expectations of the funding agency or employer

D. 

Adapt the report to your own needs

E. 

Use emphasizing techniques to highlight all features of the report

 

56.

Lee is researching for a project titled, "The Harmful Impact of Electronics on Our Lives" and will soon have a research assistant joining him in this project. With another person working on the project, Lee is glad that the work will be completed ahead of the deadline. However, when he conveyed this good news to the funding agency, they found his statement slightly offensive. Which of the following did Lee most likely say? 
 

A. 

"You will be thrilled to know that a research assistant will be joining me to work on the project."

B. 

"There will be an additional member on the team who will help expedite the process substantially."

C. 

"From next week, we will have a research assistant working on the project with me. We expect to finish the work before deadline."

D. 

"Having a research assistant work on the project will help us complete the work a week before the expected date."

E. 

"A research assistant will start working on the project from next week to help complete the project at the earliest."

 

57.

Louis is working on a research experiment and has made significant progress in the development phase. His research is now ahead of schedule and he decides to inform the research funder. Which of the following is the most appropriate manner of conveying this information? 
 

A. 

"You will be glad to know that the experiment is now progressing ahead of schedule."

B. 

"I am sure you will be happy to know that I am ahead of schedule with the experiment."

C. 

"I am sure you will be excited to hear of my great progress with the research."

D. 

"You will be delighted to be informed that my experiment is moving ahead of schedule."

E. 

"I have made progress in the first phase, and I am, therefore, moving ahead of schedule."

 

58.

Rafael is close to completing the second phase of his project, but cannot progress further until he receives his second installment of funds. In which of the following ways should Rafael communicate this information to his funder? 
 

A. 

"The first phase is near completion and we are ready to begin the second phase as soon as we receive the funding."

B. 

"I have completed the first phase and I'm waiting on you to send the rest of the funds to progress further."

C. 

"I have not yet received the funds from your end to allow me to begin the second phase of my project."

D. 

"I may not complete the project on time, as I am unable to begin the second phase."

E. 

"I am completing the first phase of the project and still waiting for the funds to proceed."

 

59.

Marcus is working on a three-month long project, and is writing to his funding agency to inform them of the documents he has completed reading and the experiments he has conducted in the past three weeks. Marcus is writing a: 
 

A. 

proposal

B. 

progress report

C. 

memo

D. 

annual report

E. 

feasibility report

 

60.

Nicole is writing a progress report. In the report, she proposes a different approach from the one that was previously approved, while also remaining open to the idea of continuing with the original plan. What is Nicole's progress report trying to accomplish? 
 

A. 

To enhance her image

B. 

To float trial balloons

C. 

To mentally prepare her audience for a problem

D. 

To speculate her audience's feelings

E. 

To minimize potential problems

 

61.

Good progress reports are usually characterized by: 
 

A. 

extreme positive tones without supporting details.

B. 

glowing judgments of your own work.

C. 

an emphasis on the problem itself rather than its solution.

D. 

straightforward subject lines.

E. 

the use of me-attitude to exhibit confidence.

 

62.

Nevaeh, who works for Animal Aid Foundation, is writing a progress report on efforts to rescue elephants, tigers, and monkeys from circuses. Which of the following would most likely be the best subject line for her report? 
 

A. 

Circus Animals-What we have done so far

B. 

Animal Cruelty should be banned by you and me

C. 

Efforts undertaken by us to save animals

D. 

Efforts by Animal Aid Foundation to rescue circus animals

E. 

Show that you care—Stand up against animal cruelty in your city

 

63.

Taylor is writing a progress report on the development of a new software program for a client. She and her team faced a technical glitch last week which has since been solved. Which of the following is the best way to present this information to the client? 
 

A. 

"I'm really sorry, but we're running 2 days behind schedule. We will however be back on schedule by the end of the month."

B. 

"We have had a major problem last week because of which our work is affected to an extent. However, we should be able to finish by the due date."

C. 

"We overcame a major technical glitch last week. We are now on track to finish the work by the due date."

D. 

"Owing to the huge technical problem we faced last week, we are a little behind schedule. We may need an extension on the deadline"

E. 

"Please accept our sincere apologies. We will be unable to complete the work according to the estimated deadline."

 

64.

Isabella has completed writing a chronological progress report on marketing a newly launched line of clothing. Which of the following statements would best summarize her report? 
 

A. 

"As discussed, we are more or less on track with the project deadline and work schedule."

B. 

"Things are going well and we have only had one significant setback so far."

C. 

"The project is 25 percent complete and going according to our planned work schedule."

D. 

"Although we had planned on progressing at 10% pace every week, we are doing much more."

E. 

"We had strived to achieve our targets by the end of the month, but we are out-doing our targets."

 

65.

Jacob is writing a report to a funding agency requesting them to increase the allotted time for the project. Since he feels his request will likely meet strong resistance, he uses the problem-solving pattern to organize the information. In this scenario, he is more likely to write a(n) _____ report. 
 

A. 

recommendation progress

B. 

task progress

C. 

chronological progress

D. 

interim conclusive

E. 

payback

 

 


Short Answer Questions
 

66.

What are competitive proposals and how are they different from noncompetitive proposals? 
 


 


 


 

 

67.

Ming is preparing a proposal on a marketing plan for a new line of leather boots. In the proposal, she states, "I believe that marketing the Chic line of leather boots through new media offers a great opportunity to showcase the product." Explain whether Ming has used the correct wording required for a proposal. 
 


 


 


 

 

68.

Why should a substantial amount of time be allotted before a due date for a proposal? 
 


 


 


 

 

69.

List, in order, the sections which should be included in a proposal for a student report? 
 


 


 


 

 

70.

Explain, with the help of an example, what the problem section of a proposal contains. 
 


 


 


 

 

71.

Discuss, with the use of an example, the methods section of a proposal. 
 


 


 


 

 

72.

Discuss, with the help of an example, why calculating figures conservatively is recommended in preparing budgets for a proposal. 
 


 


 


 

 

73.

What is the best way to organize a cover letter for a long sales proposal? 
 


 


 


 

 

74.

Explain the importance of an executive summary in a business plan? 
 


 


 


 

 

75.

Explain what task progress reports are. 
 


 


 


 

 

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Document Type:
DOCX
Chapter Number:
17
Created Date:
Aug 21, 2025
Chapter Name:
Chapter 17 Writing Proposals And Progress Reports
Author:
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