Test Bank Ch.7 Formal Reports 3rd Edition

Chapter 7

Formal Reports

Multiple Choice Questions

1. Generally speaking, a report should be made formal if it is ________ or more pages in length.
   1. 5
   2. 10
   3. 20
   4. 40
2. Which of the following is NOT included in the letter of transmittal?
   1. purpose of report
   2. conclusions
   3. analysis
   4. acknowledgments
3. A letter of transmittal is intended to be read by ________.
   1. one person
   2. 2–3 people at most
   3. 10 people
   4. an infinite number of people
4. On a title page, the most visible thing should be ________.
   1. the recipient’s name
   2. your name
   3. the title
   4. the date of submission
5. Which of the following should NOT be on a title page?
   1. graphics
   2. title of recipient
   3. date
   4. acknowledgments
6. Where should disclaimers be located?
   1. on the title page
   2. in the summary
   3. in the introduction
   4. on their own page
7. Comments that do not belong in the report but may interest the reader should be placed in the ________.
   1. transmittal letter
   2. disclaimer
   3. appendix
   4. acknowledgements
8. The summary should be no more than ________ the length of the report, excluding the conclusion and recommendation section.
   1. one-tenth
   2. one-eighth
   3. one-fifth
   4. half
9. LTF stands for ________.
   1. long-term focus
   2. long-term feasibility
   3. list of tables and facts
   4. list of tables and figures
10. Every single reader will at least read the ________.
    1. summary
    2. table of contents
    3. introduction
    4. conclusion
11. Which of the following is NOT true about descriptive summaries?
    1. They are also known as abstracts.
    2. They describe articles and theses.
    3. They begin with “This report…”
    4. They enable readers to make decisions.
12. Which of the following is NOT included in an executive summary?
    1. report context
    2. report methodology
    3. report findings and recommendations
    4. report funding sources and acknowledgements
13. The following sections should appear in which order?
    1. disclaimer, summary, TOC, LTF
    2. summary, disclaimer, TOC, LTF
    3. disclaimer, TOC, LTF, summary
    4. summary, LTF, TOC, disclaimer
14. The introduction of a formal report functions much like the ________ section of an informal report.
    1. summary
    2. context
    3. details
    4. background
15. The introduction of a report should NOT include ________.
    1. findings
    2. scope
    3. context
    4. methodology
16. The largest section of your report is the ________ section.
    1. discussion
    2. context
    3. conclusions
    4. recommendations
17. Which of the following is true about conclusions?
    1. They should be no more than one page.
    2. They should be roughly the same size as the introduction.
    3. They should be approximately one-eighth the size of your report.
    4. They have no maximum length.
18. The following sections should appear in which order?
    1. glossary, references, appendices
    2. references, appendices, glossary
    3. references, glossary, appendices
    4. glossary, appendices, references
19. Which of the following is NOT true about appendices?
    1. They should have a title.
    2. They should be paginated with lower case roman numerals.
    3. They prove due diligence.
    4. They should be labelled with capital letters.
20. Which of the following is NOT part of the orientation section?
    1. introduction
    2. table of contents
    3. acknowledgments
    4. disclaimers
21. The summary will be paginated as ii if it ________.
    1. comes directly after the title page
    2. comes directly after the table of contents
    3. comes directly before the introduction
    4. The summary should not be paginated.
22. Generally, a summary should be no more than ________ page(s) in length.
    1. one
    2. two
    3. three
    4. five
23. Which of the following sections should be on its own page?
    1. summary
    2. conclusion
    3. introduction
    4. discussion
24. In which section should opinions be placed?
    1. conclusion
    2. recommendations
    3. summary
    4. Opinions don’t belong in formal reports.
25. The most challenging section of a report to write is generally the ________.
    1. summary
    2. introduction
    3. discussion
    4. recommendations

True or False Questions

1. The letter of transmittal is not part of the report.
2. The first page of a report is the title page, so it should be paginated.
3. The recommendation section is where you present your opinions.
4. On a title page, your name should stand out the most.
5. In a professional setting, a report is considered formal when it exceeds five pages.
6. You should never place graphics on a title page.
7. You are legally required to include acknowledgements in your report.
8. A 20-page report should have a 2-page summary.
9. An abstract is a type of executive summary.
10. The glossary may be placed at the start of the report.
11. The letter of transmittal is addressed to the recipient, but will be read by everyone who reads the report.
12. A summary should never contain information that is not in the report.
13. You should never format a series of recommendations in a numbered list.
14. The scope of the report is discussed in the both the summary and the introduction.
15. Glossaries list technical terms in the order in which they appear in the report.

Short Answer Questions

1. What is a letter of transmittal and what should it include?
2. What elements should be included on a title page?
3. What’s the difference between an acknowledgments section and a references section?
4. What is the difference between a descriptive summary and an executive summary?
5. What does TOC stand for? Why is a TOC necessary in a formal report?
6. What is a conclusion and how long should it be?
7. What is a recommendations section?
8. What should you do when you use technical words in your document that your reader may not be familiar with?
9. What are appendices and what is the proper way of formatting them?
10. Describe the proper way to paginate a formal report.

Long Answer Questions

1. Compare and contrast the structure of a formal report to an informal one.
2. What is the difference between a summary and an introduction?
3. Describe the role and proper use of graphics in a formal report.