Chapter 5 Designing Documents Exam Prep - Essentials Tech Comm 5e | Test Bank Tebeaux by Elizabeth Tebeaux. DOCX document preview.
Chapter 5: Designing Documents
Test Bank B
Type: multiple choice question
Title: Chapter 5 Question 01
1) Which of the following guidelines will NOT make your emails easier to read and understand?
Page reference: “Designing Documents” (Chapter Title) (Quick Tips)
*a. Use long paragraphs.
b. Use the subject line to specify your message.
c. Keep your messages brief.
d. Use headings to identify the sections of your message.
Type: multiple choice question
Title: Chapter 5 Question 02
2) Professional documents…
Page reference: “Designing Documents” (Chapter Title)
a. require a table of contents.
*b. should only be as complex as the situation requires.
c. should only focus on content, not design.
d. include glossaries, appendices, and headings to identify the sections of your message.
Type: multiple choice question
Title: Chapter 5 Question 03
3) If you think the template you are supposed to use is not appropriate for your audience and your message, what should you do?
Page reference: “Understanding the Basics of Document Design”
a. if you have the authority, change the format.
b. If you are required to use a company template, make a case with your supervisor for changes to the format.
c. use sophisticated software applications to apply basic principles of document design.
*d. Both and b.
Type: multiple choice question
Title: Chapter 5 Question 04
4) Which of the following guidelines is/are useful to remember in developing instructions?
Page reference: “Understanding the Basics of Document Design”
a. Long paragraphs are best.
b. Design is not important, because your readers are obligated to read the instructions.
*c. Numbered steps will help your readers.
d. Illustrations may distract your reader from important information.
Type: multiple choice question
Title: Chapter 5 Question 05
5) What is useful about screen readers?
Page reference: “Understanding the Basics of Document Design”
*a. They support accessibility for individuals who are visually impaired.
b. They simplify instructions that are written in paragraphs.
c. They enlarge visuals.
d. They define complex terms for readers.
Type: multiple choice question
Title: Chapter 5 Question 06
6) Which of the following statements is true of blank space in a document?
Page reference: “Designing Effective Pages and Screens”
a. It is space that is not being used well.
b. It makes information difficult to read.
*c. It makes information easier to find and read.
d. Only needed to space out long documents.
Type: multiple response question
Title: Chapter 5 Question 07
7) Which of the following suggestions will NOT help you design distinctive headings?
Page reference: “Helping Readers Locate Information”
*a. Keep each heading above the section it covers.
*b. Use parallel sentence structure.
*c. Create a pattern for the headings and stick to it.
d. Vary the sentence structure.
Type: multiple choice question
Title: Chapter 5 Question 08
8) Which of the following suggestions should generally be used to help you develop visually effective pages and screens?
Page reference: “Designing Effective Pages and Screens”
*a. Use blank space to frame and group information.
b. Set the spacing so that you can get the most words in the least amount of space.
c. Use long lines.
d. Use a fully justified margin and headings to identify the sections of your message.
Type: multiple choice question
Title: Chapter 5 Question 09
9) What is meant by the term, “active space?”
Page reference: “Designing Effective Pages and Screens”
a. The blank space in the margins of a document.
b. The white text boxes that are placed around images.
c. The boarders of images that frame them.
*d. The space inside the text that is deliberately placed in order to emphasize a particular area.
Type: multiple choice question
Title: Chapter 5 Question 10
10) If you are writing a document that is to be reviewed by your boss, what type of line spacing would be best to use?
Page reference: “Designing Effective Pages and Screens”
*a. Single-spacing with three extra spaces in between sections.
b. Double-spacing.
c. A mixture of singe- and double-spacing.
d. It depends on your boss’s readability level.
Type: multiple choice question
Title: Chapter 5 Question 11
11) If you are writing a document that is to be reviewed by your boss, what type of line spacing would be best to use?
Page reference: “Designing Effective Pages and Screens”
*a. Single-spacing with three extra spaces in between sections.
b. Double-spacing.
c. A mixture of singe- and double-spacing.
d. It depends on your boss’s readability level.
Type: multiple choice question
Title: Chapter 5 Question 12
12) What does accessibility refer to in technical communication?
Page reference: “Understanding the Basics of Document Design”
a. The ability of users to read your document.
*b. Accessibility refers to the ability of your document or technical communication to be accessed and used by any and all types of users, regardless of cognitive and physical capabilities and emotional states.
c. The readability of your document.
d. The aesthetic nature of your webpage.
Type: multiple choice question
Title: Chapter 5 Question 13
13) How do you express a paragraph change when using double-spacing?
Page reference: “Designing Effective Pages and Screens”
*a. Use three extra lines of blank space.
b. Use an extra line of blank space.
c. Indent the first line of each paragraph.
*d. Both b and c.
Type: multiple choice question
Title: Chapter 5 Question 14
14) The use of frequent headings in a document helps readers…
Page reference: “Helping Readers Locate Information”
a. test their knowledge by answering questions.
b. locate information easily.
c. know where they are at all times.
*d. Both b and c.
Type: multiple choice question
Title: Chapter 5 Question 15
15) You are writing a memo to the employees of your company explaining a new policy. What type of headings would work best for this type of technical communication?
Page reference: “Helping Readers Locate Information”
*a. Short sentences, such as, “New cell phone usage policy.”
b. Verb phrases, such as, “Usage of cellular phones.”
c. Questions, such as, “How do you use your cell phone at work?”
d. Long sentences, such as, “Read this about the new policy about using your cell phone at work.”
Type: multiple choice question
Title: Chapter 5 Question 16
16) What is one typographical feature you can use to distinguish headings from the text and headings of different levels?
Page reference: “Helping Readers Locate Information”
a. Images
b. Icons
*c. Bold style
d. Page borders
Type: multiple choice question
Title: Chapter 5 Question 17
17) Why is it important to test your design with real end-users?
Page reference: “Testing Your Design”
a. To make sure you have used the correct template your company requires.
b. To get paid more for your work.
*c. To make sure you have designed the document appropriately for and to be used effectively by your target audience.
d. To make sure you have designed it for mobile devices.
Type: essay/short answer question
Title: Chapter 5 Question 01
1) What is one use of active space in a document?
Page reference: “Designing Effective Pages and Screens”
Type: essay/short answer question
Title: Chapter 5 Question 02
2) Why is it important to keep your design consistent?
Page reference: “Understanding the Basics of Document Design”
Type: essay/short answer question
Title: Chapter 5 Question 03
3) What is one question you should ask about your reader when planning a document and how might you use the answer to that question in your document design?
Page reference: “Understanding the Basics of Document Design”
Type: essay/short answer question
Title: Chapter 5 Question 01
1) Below is the home page of a website that provides pet owners holistic ways and treatments options to care for their pet’s health.
<br><br><img src="https://oup-arc.com/static/5fa037212502bd0010d73e54/Tebeaux5e_TB_image/Ch 05 B (1).jpg" style="max-width:100%" alt=" Below is the home page of a website that provides pet owners holistic ways and treatments options to care for their pet’s health."/><br><br>
Knowing what you know about effective document design, first describe what makes the website unusable, than describe how you would use design elements to effectively design the webpage, make it visually effective, and improve the usability.
Page reference: “Designing Effective Pages and Screens” and “Understanding the Basics of Document Design”
Type: essay/short answer question
Title: Chapter 5 Question 02
2) Explain the considerations you should take into account when designing a document that readers might access on a variety of digital devices.
Page reference: “Designing Documents” (Chapter Title) (Quick Tips)